Creating the best office manager CV job description

A job description is a vital part of a good CV. If you’re not sure what to add to your office manager job description, here are a few ideas to get you started



Table of Contents

  1. Office manager job description for CV
  2. Office manager job description
  3. Office manager job duties
  4. What sets you apart from other office managers?
  5. FAQ: Office manager job description for a CV

Office manager job description for CV

When writing an office manager CV, you must have an extensive amount of previous work experience to pull from. Managers are often required to have previous experience in their field, and that means an office manager will probably have office administration or office assistant experience they need to list. That means writing a short job description for each position you’ve been in. Here’s how you can fill out your office manager CV template with a great job description.

Office manager job description

What is an office manager job description? Most frequently, this is something you’ll find on a business office manager CV sample. When you’re applying for an office manager position, you’ll want to list previous experience in this field. Job descriptions will go underneath any previous positions you’ve had, showcasing your office manager skills and job duties that you performed.

In contrast to other components of a business administration CV, like the career objective, professional summary and the skills section, your job description will typically only be up to 5 bullet points, and as few as only one or two bullet points for older jobs. The intention is to showcase how well you provided administrative support for a previous office and that you’ll be able to do it for future offices as well.

Office manager job duties

Office manager job responsibilities are, to an extent, one of the best ways to set yourself apart from other job seekers. Plus, an applicant tracking system (ATS) will use your job descriptions to see whether you have the right relevant experience for a specific job. Here are a few job duties that you may include in your description:

  • Working with human resources
  • Inventory management
  • Planning and organizing the office
  • Ordering office supplies
  • Managing accounts receivable and accounts payable
  • Working with other administrative staff
  • Managing daily operations and office functions
  • Bookkeeping and managing expenditures
  • Working the front office
  • Onboarding new employees
  • Working with other office staff members
  • Handling software like PowerPoint and QuickBooks

In your work history section, you should use some of these bullet points to showcase what you’ve done throughout your professional experience. You can also use them to showcase the tangible impact you had on any offices you worked for. A bullet point like, “Took over new employee onboarding, resulting in a 24% improvement in employee turnover,” can show that not only do you do your job well, but that job positively impacted the company you worked for.

What sets you apart from other office managers?

One of the most critical elements of any professional CV is using your job application to show why a hiring manager should choose you, not someone else with similar skills to you. There are a few CV components that can set you apart from your peers.

First of all, you want to show that you provide input into whatever company you’re working for. That means showcasing how you’ve impacted the jobs you’ve worked for in the past. As an office manager, you shouldn’t just be following other people’s advice. You should be implementing your suggestions and viewpoints. Talk about times when you created your path.

It’s also good to have hands-on experience with both office equipment and office software. You may need to manage Microsoft Excel, MS Office, PowerPoint, QuickBooks, and more. Additionally, it’s often a good idea to show that you’ve worked with common office equipment like fax machines.

Lastly, you need excellent written and verbal communication skills. That means your CV needs to stand out with a solid design, the right choice of fonts, and no issues with typos. Use the CVHelp CV builder to create an attractive CV that will showcase your important communication skills.

FAQ: Office manager job description for a CV

Q: What makes a good office manager?

A good office manager can keep an office running smoothly. In many ways, an office manager CV needs to connect elements that tie into administration and general business management. You need to coordinate and organize general office operations, as you’re still considered a manager even though you’re typically not managing specific projects.

Q: What are the top skills of an office manager?

The perfect CV needs to include many skills to show off your ability to do your management job. Here are a few of those top skills:

  • Communication
  • Problem-solving
  • Interpersonal skills
  • Time management
  • Attention to detail
  • Organizational skills

You’ll notice that all of these skills are soft skills. Although hard skills, such as inventory management and organising office supplies, are certainly important to being an office manager, the top skills are typically going to be soft skills. You’re working with people frequently so you need to showcase these skills as much as possible.

Q: What qualifications do you need to be an office manager?

Office managers typically need at least a high school diploma, although many also have education or training in business management. On top of that, recruiters are usually looking for several years of experience in related jobs, including jobs as general office workers. Lastly, you may want to get certifications in some of your skills. This can show a hiring manager that you’re serious about managerial work and you want to excel in your field.


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