The Best Administrative Assistant Cover Letter Examples

Learn how to structure your administrative assistant cover letter, and get the best tips to help you write a stand-out cover letter.



Best Administrative Assistant Cover Letter Example

When you apply for an administrative assistant job, you will need the best cover letter possible to stand out from other applicants. Your CV should primarily show that you have the experience and hard skills to provide administrative support. Your cover letter, in contrast, is the perfect place to showcase the soft skills that make you a great executive assistant.

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Administrative Assistant Cover Letter Example

If you want to land a new job, consider this administrative assistant cover letter sample for inspiration to help you write your own:

Dear Mr. Smith,
I would like to express interest in the position of administrative assistant at Company Name. Having considered the job description, I believe I would be a good fit for the role and the company culture. As an administrative professional with 10 years of experience, I have extensive technical knowledge, strong communication skills, and excellent organizational skills. 

In my current role at [Company Name], I act as critical support for the back office management team, keeping meeting minutes, making travel arrangements and plans and keeping office stock at ideal levels. Since beginning my role I have:

  • Trained three administrative assistants for deployment in various departments. 
  • Maintained strict data protection standards. 
  • Implemented a paperless system of memo transferral that has saved the company £4,000 per year (on average). 

I am now seeking a challenging new opportunity with the possibility of advancement and believe that the position advertised at Company Name would be ideal. I look forward to discussing this role and the value I can bring to your team at your earliest convenience. 

Roberta Fleming
This short cover letter gives you a good idea of what your cover letter may look like. Next, let’s delve into the details of what to include in your cover letter.

Tips for Writing Your Administrative Assistant Cover Letter Using This Example

At the top of your cover letter, include your contact information, with your full name, phone number and email address. Then, one of the best cover letter writing tips is to open with a personal salutation. By using the hiring manager’s name you will show potential employers that you have done your research and that you are passionate about your job search. This is much better than using a generic salutation such as “Dear Hiring Manager.”

Once you have the preliminaries done, write the rest of your cover letter following this format:

First paragraph: Introduce yourself with a hook and list your best achievements

In the first paragraph, you want to hook the recruiter so they will read the rest of your cover letter and your CV. To do this, read the job description carefully and look for key terms and phrases where your skills are a match. Then describe those skills in your first paragraph. In this example cover letter, the applicant describes her years of experience as an administrative professional and lists her strongest skills that match what the recruiter listed in the job advert.

Second paragraph: Give more information about how you’re the best fit for the job

An effective cover letter provides extra information that supplements a CV. This example gives three specific examples of the job seekers’ previous duties and achievements. If you are seeking an entry-level role and you have little work experience, you can discuss your academic achievements or any volunteer work you have completed that show off crucial abilities such as time management.

Third Paragraph: Call to action

The call to action is a statement designed to encourage the hiring manager to initiate follow-up contact to schedule a job interview. This can be as simple as, “I hope to hear from you soon,” or “I look forward to speaking with you.”

The most effective cover letters are those that supplement the overall job application so don’t repeat information unless it is entirely necessary to do so. This is your chance to connect with the recruiter on a personal level.

FAQ: Administrative Assistant Cover Letters

Q: Do I really need a cover letter to get an administrative assistant job?

Unless the job posting specifically states that a cover letter is not wanted, you should always provide one. As well as being a matter of job application etiquette, a cover letter is a great way to elaborate on your CV’s details. It also allows you to address the hiring manager directly and catch their attention. Use the CV Help cover letter builder to make the process quick and easy! 

Q: How long should my cover letter be to get an administrative assistant job?

Ideally, your cover letter should be three-quarters of a page in length, but you can use an entire page if you need to. Remember to leave enough space at the top of the document to include up-to-date contact information in the cover letter header. 

Q: Does this cover letter example work if I don’t have a lot of experience?

Yes, you can still use this cover letter sample as a guideline if you have less work experience. All you have to do is feature relevant achievements that showcase your administrative skills and experience. For example, if you have volunteer work, an internship, or academic projects that require extensive use of administrative tools, like Microsoft Word or Excel, you should mention these. Read the job description to identify key skills to highlight the basic job requirements. If you can showcase these skills in your application, you will increase your chances of a short job search!


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