Virtual assistant CV examples to help you build yours

Virtual assistants do all the same tasks as other administrative assistants, just virtually. How do you highlight your skills when applying as a virtual assistant?

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Table of Contents

  1. Virtual assistant CV examples
  2. What to Highlight in a Virtual Assistant CV
  3. The structure of a virtual assistant CV
  4. Do’s and don’ts for a virtual assistant CV
  5. FAQ: Virtual assistant CV examples

Virtual assistant CV examples

A virtual assistant is an individual who does personal assistant and administrative assistant duties but handles them from a distance. Typically, this is a work-from-home job, with the individual in question either calling in or just logging in remotely. If you’re interested in becoming a virtual assistant, you need the perfect CV to show off your skills. Here’s how to use a virtual assistant CV example to create your CV.


What to Highlight in a Virtual Assistant CV

A virtual assistant typically needs to be dedicated to the details and good at multitasking, as they’re often juggling multiple schedules and specific needs. At the same time, the virtual side of the virtual assistant position can’t go unnoticed. The perfect CV for a virtual assistant position combines both the virtual aspects and the assistant aspects of the position into a cohesive set of skills for a single individual.

The structure of a virtual assistant CV

Here are the sections that you should use in your virtual assistant CV sample.

Contact information

The CV header is part of the CV design. It includes your full name and contact information, with your phone number, and professional social media links, usually including your LinkedIn profile.

CV summary or objective

The next section of a virtual assistant CV is your CV summary or CV objective. This is a short paragraph at the top of the CV, typically 2-3 sentences long. The CV summary highlights your most important accomplishments. In a CV objective, you state your overall career goals, which are usually best for those with little to no work experience. Regardless of whether you use the summary or the objective, this section shows the recruiter at a glance who you are and why you’re the best person for the virtual assistant job.

Skills

There are many skills that you might need as a virtual assistant, and it’s important to cross-check the skills with what the job description values. Here are a few related skills to consider:

  • Data entry skills
  • Microsoft Office, including Microsoft Word and Excel
  • Project management
  • Taking phone calls
  • Graphic design skills
  • Creating itineraries
  • Organizational skills
  • Creating PowerPoint presentations
  • Making spreadsheets
  • Time management skills
  • Bookkeeping
  • Human resources skills
  • Office management
  • Problem-solving skills
  • Making travel arrangements
  • WordPress

Note that this list includes both hard skills (technical skills and knowledge) and soft skills (intangible traits that show how you approach work and interact with others).

Work history

List up to the last 10 years of experience in the experience section. This can include jobs, internships, or volunteer experience where you provided administrative assistance. You can also list relevant experience, even if the job is in another field, as long as it displays skills. Be sure to include the company name and dates of employment as well.

Education

Typically, you’ll put your education section last. Most virtual assistant positions only require a high school diploma but list your top academic credential (e.g., college degree), as well as any related certifications (e.g., certification in project management).


Do’s and don’ts for a virtual assistant CV

These additional tips will be helpful when you write your virtual assistant CV:

Do:

  • List similar skills as you would for an in-person office assistant. Both virtual and in-person office assistant jobs perform similar duties.
  • List your work history in reverse-chronological order, with the most recent jobs first. 
  • Look over some virtual assistant CV samples (such as the ones on this page) before you write your own. This is a great way to get ideas to write the best CV.

Don’t:

  • Negatively talk about previous jobs. This can make the hiring manager wonder if you would talk about them that way as well.
  • List more than 10 years of experience. You can list anything past 10 years on your LinkedIn profile.
  • Be vague about your work history. Discuss specific administrative tasks and accomplishments that you were responsible for and how they benefited the company.

FAQ: Virtual assistant CV examples

Q: Do I need to include a cover letter for a virtual assistant application?

Yes. It’s always a good idea to include a virtual assistant cover letter when you’re applying for this type of job. A cover letter provides three important elements to your application. First of all, it allows you to contact a hiring manager directly, giving them a better understanding of your personality. Second, it allows you to provide further information on what attracts you about the position, which makes it more likely that you’ll get a job interview. Lastly, it allows you to expand on points in your CV and give further details about why you’re the best fit for the job.

Q: How can I write a virtual assistant CV without a lot of experience?

Virtual assistants typically don’t need a lot of work experience. If you’re looking to create a professional CV and you don’t have much experience, lean instead on your skills. You have to show that you’ll be able to deliver on your job duties even without experience. Additionally, remember that relevant experience can include internships, part-time jobs, and even volunteer work.

Q: How do I change my virtual assistant CV to apply to different jobs?

Every job should have an individualized CV, and reusing the same CV over and over again can make it difficult to personalize your CV to the needs of a specific job description. Your best option will be to use CV keywords: pick out skills and important qualifications from the job posting, and address them in your CV. With CV keywords, you’ll be able to adjust your virtual assistant CV, so it matches what the recruiter is looking for.

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